Technical Assistance for Institutional and Capacity Building of Roads Transport Sub-sector

Country: Tanzania (United Republic of)
Language: EN
Number: 8299714
Publication date: 10-03-2018
Source: TED
Deadline: 1 days
Tags: Urban planning Coffee, tea Transport


Please note that the awarding of the contract is subject to the condition of:The prior conclusion of a financing agreement, which does not modify the elements of the procurement procedure (this will be the case, for instance, if the budget initially foreseen is different or if the timeframe, the nature or the condition of the implementation are altered). If the precedent condition is not met, the Contracting Authority will either abandon the procurement or cancel the award procedure without the candidates or tenderers being entitled to claim any compensation.

1.Publication referenceEuropeAid/139-380/IH/SER/TZ/FED


3.Programme titleAgri-Connect: Supporting value chains for shared prosperity

4.FinancingFinancing Agreement n FED/2018/039-797

5.Contracting AuthorityThe National Authorising Officer for EDF, at the Ministry of Finance and Planning is the contracting Authority on behalf of the Government of the United Republic of Tanzania (GoT), Dar es Salaam, TANZANIA.

6.Nature of contractFee-based

7.Contract descriptionThe European Union through 11th EDF has allocated funds for Technical Assistance to support institutional capacity building of the roads subsector. This is complementary support to the Sector Budget Support operation that focuses on development and maintenance of rural roads in selected regions of Iringa, Mbeya and Njombe. However, during the implementation, might be necessary to make changes of the regions by eliminating and/or adding 1 or 2 regions. Other possible regions to be considered are Ruvuma, Songwe, Lindi or Mtwara. It is a component of the Agri-Connect programme aiming to promote the productivity, commercialization and competitiveness of the tea, coffee and horticulture sectors.The Technical Assistance is to ensure proper follow up, monitoring and reporting of the Road Sector Budget Support (SBS) component of the Agri-Connect programme, to support the Tanzania Rural and Urban Road Agency (TARURA) and the Roads Fund Board (RFB) in achieving the expected results of the SBS component and to reinforce the institutional capacity of TARURA and RFB.

8.Number and titles of lotsOne lot only

9.Maximum budget2 000 000 EUR

10.Scope for additional servicesThe Contracting Authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to the estimated amount of approximately 1 000 000 EUR. Any extension of the contract would be subject to satisfactory performance by the Contractor.

11.EligibilityParticipation in tendering is open on equal terms to natural and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are established in a Member State of the European Union, ACP States or in a country or territory authorised by the ACP-EC Partnership Agreement under which the contract is financed (see also Item 29 below). Participation is also open to international organisations.Please be aware that after the United Kingdom"s withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries will apply to candidates or tenderers from the United Kingdom depending on the outcome of negotiations. In case such access is not provided by legal provisions in force at the time of contract award, candidates or tenderers from the United Kingdom could be rejected from the procurement procedure.

12.CandidatureAll eligible natural and legal persons (as per Item 11 above) or groupings of such persons (consortia) may apply.A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the Contracting Authority.The participation of an ineligible natural or legal person (as per Item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

13.Number of applicationsNo more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.

14.Shortlist alliances prohibitedAny tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the Contracting Authority has been obtained (see Practical Guide — PRAG — 2.4.3.). Short-listed candidates may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusionAs part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.

16.Sub-contractingSubcontracting is allowed.

17.Number of candidates to be short-listedOn the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the Contracting Authority may invite the candidates who satisfy the criteria to submit a tender.

18.Provisional date of invitation to tender4.2018

19.Provisional commencement date of the contract8.2018

20.Initial period of implementation of tasks36 Months

21.Selection criteriaThe following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and singlemember companies when they are subcontractors.1) Economic and financial capacity of candidate (based on Item 3 of the application form). In case of candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed.Criteria for legal and natural persons:1. the average annual turnover of the candidate must exceed 1 000 000 EUR;2. current ratio (current assets / current liabilities) in the last year for which accounts have been closed must be at least 1. In case of a consortium this criterion must be fulfilled by each member.2) Professional capacity of candidate (based on Items 4 and 5 of the application form). The reference period which will be taken into account will be the last 5 years from submission deadline.Criteria for legal and natural persons:1. in average at least 10 permanent staffs work for the candidate in fields related to this contract and specifically in the Road Sector;2. in average at least 40 % of all staffs working for the candidate in fields related to this contract (Road sector) are permanent.3) Technical capacity of candidate (based on Items 5 and 6 of the application form). The reference period which will be taken into account will be the last 5 years from submission deadline.Criteria for legal and natural persons:1. the candidate has provided services (as main contractor, i.e >50% carried out) under at least two (2) contracts each with a budget of at least 1 000 000 EUR in institutional capacity building of a public road authority / agency which were implemented at any moment during the reference period: 5 years;2. the candidate has provided services in institutional support in the road transport sector in Sub-Saharan countries under at least 2 projects.Previous experience which caused breach of contract and termination by a Contracting Authority shall not be used as reference.An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for nstance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality — and must fulfil the same relevant selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be reexamined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are (in the order):1) the highest number of projects in Criteria 3.1;2) the highest number of projects in Criteria 3.1 where the candidate has carried out 100% of the overall contract value;3) priority will be given to the firm associated/in joint venture with the local firm.

22.Award criteriaBest price-quality ratio.

23.Deadline for receipt of applications15:00 local time on 16.4.2018.Any application received by the Contracting Authority after this deadline will not be considered.

24.Application format and details to be providedApplications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address: application must be accompanied by a declaration of honour on exclusion and selection criteria using the template available from the following Internet address: additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.

25.How applications may be submittedApplications must be submitted in English exclusively to the Contracting Authority in a sealed envelope:— Either by recorded delivery (official postal service) to:Eng. Leopold Lwajabe, Ag. Deputy Authorizing Officer for EDF, EDF Progamme Support Unit — Ministry of Finance and Planning, PO Box 1851, Dar es Salaam, Tanzania.In this case, the delivery record makes proof of compliance with the time-limit for receipt.— Or hand delivered (including courier services) directly to the Contracting Authority in return for a signed and dated receipt to:Eng. Leopold Lwajabe — telephone number +255 22 2111725, EDF Progamme Support Unit — Ministry of Finance and Planning, 1 Madaraka Street, 11468 Dar es Salaam, Tanzania.Opening hours: 9:00 — 15:00.In this case, the acknowledgment of receipt makes proof of compliance with the time-limit for receipt.The Contract title and the Publication reference (see Item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the Contracting Authority.Applications submitted by any other means will not be considered.By submitting an application candidates accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the Contracting Authority sends it to the electronic address referred to in the application.

26.Alteration or withdrawal of applicationsCandidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with Item 25. The outer envelope (and the relevant inner envelope if used) must be marked “Alteration” or “Withdrawal” as appropriate.

27.Operational languageAll written communications for this tender procedure and contract must be in English.

28.Date of publication of prior information notice19.12.2017

29.Legal basisAnnex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23.6.2000 as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.

30.Additional informationNone